Akron Chapter of ASM International® Bylaws
Name and Purpose
Section 1. This chapter shall be known as the Akron Chapter of ASM International®, hereinafter referred to as The Chapter. ASM International® hereinafter shall be referred to as ASM.
Section 2. The Chapter is formed for the exclusive purpose of advancing, in its own geographical region, scientific, engineering, technical and practical knowledge, particularly with respect to the manufacture, treatment, selection and use of engineered materials, through education, research and the compilation and dissemination of information useful to the individual and beneficial to the general public.
Limitations and Dissolution
Section 1. The Chapter shall operate only under the Charter granted to it by ASM,
giving it authority to carry on the work of ASM.
Section 2. The Chapter shall operate as an organization-not-for-profit as directed by Section 501 (C) (3) of the United States Internal Revenue Code.
Section 3. No substantial part of the activities of The Chapter shall consist of carrying on propaganda or otherwise attempting to influence legislation, or of participating in (including the publication or distribution of statements) any political campaign on behalf of any candidate for public office.
Section 4. The dissolution of The Chapter will necessitate a three-fourths vote of the Executive Committee, with input from the general membership, called for by a notice given 7 days prior, stating the expressed purpose of such meeting to be the dissolution of the Chapter.
Section 5. If the Chapter should return its charter to ASM for any reason, or should have its Charter revoked, the affairs of The Chapter shall be terminated immediately under the supervision of the Board of Trustees of ASM. All funds or other property remaining after payment of debts and obligations of The Chapter shall be transferred to and paid to ASM.
Members and Fees
Section 1. The members of The Chapter shall be those meeting the requirements of ASM who have been assigned to it, either at their own request or by ASM for
geographical reasons, and who have been elected by a majority vote of the Executive Committee. Classes and qualifications for special membership shall conform to those stipulated in The Rules of ASM International. Student members shall not have the privilege of voting.
Section 2. Fees for individual members shall be those stated in The Rules of ASM International.
Chapter Meetings and Fiscal Year
- Chapter meetings will be held at such times and places as the Executive Committee shall determine. The meetings shall be devoted to educational, technical, engineering or scientific purposes, and networking.
- There shall be no charge for attending the technical and educational
portion of any Chapter meeting, and such meetings shall be open to
- All meetings will be conducted with the use of Roberts Rules of Order,
or a variation thereof.
- There will be a minimum of four Chapter meetings in a year.
- The Chair shall determine that a number equal to a majority of the
total membership of the Executive Committee shall constitute a quorum
at any meeting.
Section 2. The Annual Business Meeting of The Chapter shall be held in conjunction with a regular technical meeting no later than May 31 of each year, at a time and place decided by the Executive Committee.
Section 3. The fiscal year of The Chapter shall begin on June 1st and end on May 31st to comply with reports to be filed with ASM.
Section 1. The elected officers of The Chapter shall be the Chair, Vice-Chair, Secretary, and Treasurer or a combined Secretary-Treasurer, if the Executive Committee so determines. These elected officers shall not be paid for fulfilling the prescribed duties of such elected office. There shall be no limitation on the number of terms of an elected officer.
Section 2. The duties of each Chapter officer shall be those given in The Rules
of ASM International, and additional duties may be added at the discretion of The Chapter. At least, the Secretary and the Treasurer shall make available an annual report to The Chapter at the annual business meeting, and must send a copy to ASM.
Section 3. The Chair will see that these bylaws are posted on the ASM Akron Chapter website for the benefit of the general membership.
Section 4. If the office of the Chair becomes vacant for any reason during the elected term, the Vice-Chair shall become Chair for the remainder of the term. If any other elected office becomes vacant, the Executive Committee shall fill the vacancy by appointment.
Section 1. All the affairs of The Chapter shall be directed by an Executive Committee of not less than four (4), which shall include all the elected officers of The Chapter by virtue of their office. The Executive Committee may include not more than three (3) past Chair members as determined by the Executive Committee. The Executive Committee may authorize the formation of general, technical, and other committees, necessary to the operation of The Chapter. Suggested committees might include, but not be limited to: Awards and Nominations, Membership, Hospitality, Student Affairs, Education, Publications
Section 2. Any vacancy in an office shall be filled by appointment of the Executive Committee, until the next general election.
Section 3. The Executive Committee shall meet a minimum of four (4) times each year, at such times and places as it shall decide. At its first meeting these bylaws shall be reviewed.
Section 4. The members of the Executive Committee shall serve as committee Chair or at large and shall perform such other duties as are designated by the Chair.
Section 5. The Treasurer (or Secretary-Treasurer), as financial officer of The Chapter is authorized to receive and disburse all moneys under the direction of the Executive Committee. All checks and other instruments for the payment of moneys of The Chapter shall be drawn in the name of The Chapter, and shall be signed by the Treasurer or Chair.
Section 6. It shall be at the discretion of The Executive Committee if they wish to bond any officer. The cost for bonding will be paid for by The Chapter through the assistance of ASM.
Nominations and Elections
Section 1. A nominating committee shall be appointed each year by the Chair, with the express purpose of nominating at least one candidate to run for each elected office. The committee shall determine that each nominee:
- Is a current individual or sustaining member of ASM.
- Has indicated their understanding of the duties required, their availability, and their willingness to serve, if elected.
Section 2. The Chapter membership shall be notified of those persons nominated to run for the perspective offices of The Chapter at the technical meeting prior to the general election.
Section 3. The officers of The Chapter shall be elected at the final technical meeting of the year. Additional nominations may be made from the floor providing the candidate signifies their eligibility and their willingness to serve if elected.
Section 4. A majority vote of The Chapter members present shall elect the nominees to a yearly term. If no more than one candidate is nominated for an office the Chair may by acclamation declare the election fulfilled.
Section 5. The newly elected officers shall take office and assume responsibility on June 1st to comply with the ASM fiscal year.
Section 1. Amendments to these bylaws may be proposed by a member of the Executive Committee or by a written petition filed with the Secretary and signed by at least ten (10) members of The Chapter in good standing.
Section 2. Amendments to these bylaws may be adopted by a two-thirds vote of the total membership of the Executive Committee at a meeting of the Executive Committee. Notice of the vote on the amendments shall have been given at least seven days in advance of the meeting.
These bylaws are to replace any previous governing documents of The Chapter. A two-thirds affirmative vote of the total membership of the Executive Committee is needed for adoption. Said bylaws shall take effect June 1, 2006. A copy will be forwarded to ASM and be made available to the members of The Chapter.